Affinity Fundraising Registration (Affinity) values our relationship with you and takes your privacy needs seriously. The purpose of this Privacy Notice is to identify how Affinity may process, collect, store, share and use (collectively, “use”) the data that Affinity collects from you in connection with your use of Affinity’s business services or our website https://www.fundraisingregistration.com (collectively, our “Services”). This Privacy Notice also identifies your rights with respect to your Personal Information, all as described in more detail below.
Affinity may update or modify this Privacy Notice at any time, by posting the amended version on this site and including the effective date of the updated version. Affinity will announce any material changes to this Privacy Notice through an alert on Affinity’s website. By accessing and/or using the Services, you accept and agree to the terms of this Privacy Notice and the use of your data and personal information as described in this Privacy Notice. If you do not agree to be bound by this Privacy Notice or any subsequent modifications, you should not access or use Affinity’s Services or disclose any Personal Information through any of the Services.
Your privacy and the security of your Personal Information is, and will always be, important to Affinity. We want to transparently explain how and why Affinity gathers, stores, shares, and uses your personal information. If Affinity uses your Personal Information, you will have certain important rights which you can exercise. The rights you will be able to exercise will depend on how and why Affinity uses your information.
1. How to contact Affinity.
When Affinity has completed on behalf of a customer (“Customer”) both the first registration cycle You can update your communication preferences and information by updating your contact information in your online profile or account or contacting us at the email or postal address below.
Additionally, if you have any questions or concerns about our use of your personal information, please do not hesitate to contact us through any of the methods listed below.
Mail: Affinity Fundraising Registration, P.O. Box 12129, Denver, CO 80212
2. The information Affinity collects about you.
a.) Information we collect.
Affinity obtains information about you and your use of Affinity’s Services to conduct our business, to develop comprehensive statistics used internally only and related to the use of our Services, to serve our customers better, and for other business-related purposes. See Number 3 below for details. The information Affinity collects can include non-personally identifiable information or Personal Information as further described below. Please note that if you fail to provide us the information identified herein, we may not be able to perform functions that would require our access to and use of such information.
Because Affinity is based in Colorado, we define Personal Information the same way that the state of Colorado does, which is: a social security number, PIN, password, pass code, official government driver’s license or ID card or passport number, employer or student or military ID number. Also, a credit card, banking card, debit card, electronic fund transfer card, or guaranteed check card, or an account number representing a financial account which can be used to obtain cash, goods, property, or services or to make financial payments.
Examples of some of the Personal Information collected by Affinity include but are not limited to:
- Social security numbers written on forms or entered online, and copies of driver licenses, passports, or other government ID such as permanent resident cards as required by certain states to register a nonprofit organization;
- Charity organizations’ ACH payment info, credit card numbers, and bank account numbers;
- Passwords we keep in order to access government databases and accounts on your charity’s behalf.
b.) When and how does Affinity collect your information?
Affinity collects information from you when you use our Services. Most of the information Affinity receives relates to Services that you have requested or content you have elected to receive.
In some instances, Affinity automatically collects certain types of information when you use our Services or correspond with us, such as Cookies.
3. How Affinity may use your information.
Affinity will only use your information for the purposes identified below, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose described here
- To provide, personalize, and improve your experience with Affinity’s Services, for example by providing customized or localized content, recommendations, support, and features through our Services.
- To understand how you access and use our Services to ensure technical functionality of our Services, to prevent or investigate security breaches or other potentially prohibited activities, to develop new products and services, and to analyze your use of our Services, including your interactions with applications or services made available, linked to, or offered through our Services.
- To communicate with you for Services-related purposes.
- To submit to state regulators as part of Affinity’s work to provide fundraising registration services; it may be made a matter of public record by the states upon filing.
Legitimate Business Interests
Affinity has a legitimate business interest in processing your information if: we need the information to respond to your inquiries; we need the information to send you information; and we would be unable to provide our Services without processing your information. Affinity considers that it is reasonable for us to process your information for the purposes of our legitimate interests outlined above as (a) we process your information only so far as is necessary for such purpose and (b) it can be reasonably expected for us to process your information in this way. In most cases, the information is being processed for your benefit as well as ours.
If Affinity wishes to process your existing information for a new purpose other than as stated above, and you are located in the European Union, we must inform you of that further processing and provide information surrounding your information’s use.
4. With whom Affinity may share your information.
In connection with our Services, Affinity may share your information with the following types of recipients and for the following reasons:
Affinity uses service providers to operate our software and infrastructure, in particular providers who host, store, manage, and maintain our Services, its content and the data we process. This includes any email marketing or information security service providers, and registration filing support personnel.
Law enforcement and data protection authorities
Affinity will share your information with third parties where required by law (including to respond to valid legal process such as a search warrant or a court order), where it is necessary in connection with our Services, or where we have another legitimate interest in doing so.
Other legal or regulatory authorities
Affinity will share your information for us to comply with our legal obligations, including assessing compliance with our regulatory requirements (e.g., using customer order information in the aggregate, including revenues generated in connection with our regulatory tax requirements).
Buyer or successor of our business
Affinity will share your information with any buyer or successor in the event of a merger, reorganization, dissolution, or other sale or transfer of title.
Most of the third parties with whom we may share your information are located and store your information in the United States, although some may store your information outside of the United States.
5. Your rights and options regarding your Personal Information.
If you are located in the European Union, your Personal Information belongs to you, not Affinity. Therefore, you have the following rights with respect to your Personal Information under certain circumstances:
The right to request access to your Personal Information and the following information regarding our use of your Personal Information:
- The purpose of such use,
- the categories of your Personal Information that Affinity has used,
- to whom Affinity has disclosed your Personal Information,
- the right to request Affinity to correct any inaccurate Personal Information concerning you,
- the right to request Affinity to erase your Personal Information when we no longer need such data in connection with our Services or, with respect to “special categories” of Personal Information, if you withdraw consent to Affinity’s use of such information,
- the right to withdraw consent to Affinity’s use of Personal Information, if we are relying on consent to use your Personal Information,
- the right to request Affinity to restrict our use of your Personal Information (e.g., suspend our use of your Personal Information),
- the right to object to Affinity’s use of your Personal Information where we are not using it to perform Services you have requested from Affinity,
- the right to receive a copy of your Personal Information, and
- the right to lodge a complaint with the supervising authority of your country.
If you want to exercise any of the rights listed above, please contact Affinity through one of the methods listed in Section 1 above.
6. How Affinity safeguards your Personal Information.
Affinity maintains physical, electronic, and procedural safeguards to protect our customers’ information against unauthorized use and access. Affinity restricts access to this information to those employees who need access to it to provide Services to our customers. Affinity’s employees, agents, contractors, and other third parties who have access to this information are trained in the proper handling of the information. Employees who violate this strict level of confidentiality are subject to Affinity’s disciplinary process.
Affinity uses encryption to keep your data private while in transit. Affinity reviews our information collection, storage, and processing practices, including physical security measures, to prevent unauthorized access to our systems. We restrict access to Personal Information to Affinity’s employees, contractors, and federal state or local agents who need that information in order to process the information to fulfill the business service. Anyone with this access is subject to strict contractual confidentiality obligations and may be disciplined or terminated if they fail to meet these obligations.
Affinity uses firewalls to secure the perimeter of our information network and we monitor our systems regularly.
An authentication and authorization mechanism based on user identification (ID) and password is used to restrict access to information on Affinity’s websites. Each authenticated user only has access to the information that he or she is authorized to use. We use physical, administrative, and technical procedures to limit access to personal information.
Security Awareness and Acceptable Use Training (Our Employees)
All of Affinity’s employees receive annual training in handling, storing, and protecting Personal Information. Anyone with access to it is subject to strict contractual confidentiality obligations and may be disciplined or terminated if they fail to meet these obligations.
While Affinity is committed to protecting your Personal Information, please note that information communicated over the Internet is never 100% secure. Any transmission of Personal Information is at your own risk.
7. How long Affinity stores your Personal Information.
Affinity may store your Personal Information as long as you use our Services to provide you with such Services and for legitimate business purposes.
Affinity may store your Personal Information following completion of transactions with you to the extent required to comply with our legal, accounting, or reporting requirements and to provide information about our Services (such as your order history) requested by you. Additionally, Affinity may continue to store your Personal Information contained in our standard back-ups.
Upon your request, Affinity will delete or de-identify your Personal Information, unless we are legally required or allowed to maintain such personal information.
Affinity’s Services are not directed to children under the age of eighteen (18) years. By using Affinity’s Services, you represent that you are at least eighteen (18) years old. If you do not meet this age requirement, then you must not access or use Affinity’s Services.
10. Special notice to California residents
Under California law, individuals that live in California and have provided their information to Affinity may request information about our disclosure of certain information to third parties for their direct marketing purposes. In response to your written request, Affinity will provide a list of the categories of information disclosed to third parties for third-party direct marketing purposes during the immediately preceding calendar year, along with the names and addresses of these third parties. If you would like to exercise your rights under California law, please send your written request to the address in Section 1 above.
11. Special notice to non-U.S. users regarding data transfers.
If you are located outside the United States and are using Affinity’s Services, you should be aware that your Personal Information will be transferred to the U.S., the laws of which may be deemed by your country to have inadequate data protection. If you are located in a country outside the U.S. and submit personal information to us, you consent to the general use and disclosure of such information as provided in this Privacy Notice and to the transfer and/or storage of that information to the U.S.
12. Governing law and jurisdiction.
This Privacy Notice shall be construed, governed, and enforced under the laws of Colorado (without regard to rules governing conflicts of laws provisions). You agree that venue for all actions, arising out of or relating in any way to your use of Affinity’s Services, shall be in federal or state court of competent jurisdiction located in Colorado within one (1) year after the claim arises. Each party waives any objections based on forum non conveniens and waives any objection to venue of any action instituted hereunder to the extent that an action is brought in the courts identified above.
This page last updated: August 13, 2021.
How can Affinity fit your needs?
Connect with us one-on-one to understand how state laws apply to your unique fundraising activities.Request Free Estimate